Coordinator for Outreach & Engagement

About this role

Job Posting Title: Coordinator for Outreach & Engagement ---- Hiring Department: University Development Office ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes About The University of Texas at Austin What starts here changes the world.

The University of Texas at Austin, founded in 1883, ranks among the best universities in the world. With 76 programs ranked in the top 10, UT Austin is the #1 public university in Texas and the #7 public university in the nation.

Like the state it calls home, The University of Texas at Austin is a bold, ambitious leader supporting more than 55,000 students, 4,750 faculty, 15,000 staff and top national programs across 18 colleges and schools. Amid the backdrop of Austin, Texas, a city recognized for its creative and entrepreneurial spirit, the University provides a place to explore countless opportunities for tomorrow’s artists, scientists, athletes, doctors, entrepreneurs and engineers.

Learn more about UT’s mission and values and leadership .

Why Join Texas Development? The University of Texas at Austin is a thriving hub of learning and discovery that anchors our city and enables excellence and innovation on the highest level. And it’s only possible because generous supporters believe in the power and promise of our state’s flagship university to change the world. With more than $6 billion raised in the What Starts Here campaign, Texas Development is quickly becoming one of the best fundraising programs in public higher education.

Texas Development is a dynamic community of 500+ fundraising professionals across the Forty Acres. We strive to reach the highest levels of achievement and success in all that we do by creating meaningful and powerful experiences for our donors.

Follow your passion, grow your career and help us change the world .

Benefits The University provides a competitive benefits package that includes insurance and retirement benefits in addition to other programs and services.

Texas Development supports growth by offering professional development opportunities that help every team member accomplish their goals, enrich their skillset and deepen their engagement with UT.

Purpose The Outreach & Engagement Coordinator is responsible for organizing and coordinating all aspects of event communications print materials, maintaining accurate records and data, supporting digital outreach and reporting, assisting with scheduling and administrative tasks, and ensuring efficient processes for UEE’s Outreach & Engagement team to facilitate impactful outreach and engagement efforts.

Responsibilities • Coordinate the preparation, organization and accuracy of onsite print materials, including but not limited to name tags, place cards, and escort cards for UEE-led events.

• Develop and manage RSVP forms, support segmentation of guest list for invitations and reminders, and generate invitation list reports to facilitate event outreach efforts.

• Collaborate with the Presidential and Transformational Giving Research Team by documenting necessary record updating in the CRM system.

• Build and manage the distribution of digital communications using approved copy design templates.

• Monitor and track digital outreach data, including open rates, bounce backs, RSVP rates, and unsubscribes to support attendee goals and outreach strategy.

• Update and maintain the outreach and engagement calendar, ensuring timely task and campaign management to support strategic communication and best practices.

• Submit purchase and payment requests for the Outreach & Engagement team in accordance with established university procedures and policies.

• Assist with benchmarking initiatives to ensure outreach and engagement strategies and tools remain competitive and effective.

• Provide support for scheduling and preparing agendas for internal and external meetings of the Outreach & Engagement team.

• Oversee and maintain event and hotel inboxes, ensuring prompt and accurate responses to constituents.

• Prepare and maintain final attendance data for impact assessment and future outreach efforts.

• Ensure accurate maintenance of records and archives for all lists, including invitation, RSVP, and attendance, as well as final design and content files.

• Provide content and copy writing support as directed.

• Additional duties as assigned.

Salary $55,000+ based on qualifications

Required Qualifications • Bachelor’s degree or equivalent experience in communications, marketing, business administration, or a related field.

• At least three years of experience in a communications role with emphasis on event outreach or marketing.

• Strong organizational and project management skills, with demonstrated ability to coordinate event materials, manage calendars, and oversee multiple tasks simultaneously.

• Proficiency with CRM systems and digital communication platforms, such as email marketing (e.g. Eloqua, Emma, Salesforce Marketing Cloud), event management tools (e.g. Cvent, Event Farm), and Microsoft Office Suite.

• Excellent attention to detail and accuracy in recordkeeping, data management, and preparation of print and digital materials.

• Strong written and verbal communication skills, including content and copywriting abilities.

• Ability to work collaboratively within a team, support meeting logistics, and provide prompt, efficient responses to constituents.

• Knowledge of university procedures and policies related to purchasing and payment requests.

• Demonstrated commitment to professionalism, accountability, and providing excellent service to stakeholders.

• Must be eligible to work in the United States on a full-time basis for any employer without sponsorship.

Relevant education and experience may be substituted as appropriate.

Preferred Qualification

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