Coordinator for Graduate Studies - Arts & Sciences

About this role

Location ST. LOUIS, MO 63130

 Scheduled Hours 37.5

Position Summary This position coordinates administrative and academic functions of the Anthropology graduate program supporting 35 faculty and roughly 55 students.

Job Description

Primary Duties & Responsibilities:

Anthropology Graduate Program Facilitation • Serve as liaison with Office of Graduate Studies (OGS). • Oversee degree advancement milestones for department and OGS. • Coordinate continuing funding processes. • Ensure entry of funding (both internal and external) is entered properly and communicated to the Business Manager. • File electronic forms related to admissions, funding, degree advancement, and thesis defenses. • Attend & contribute to Faculty Committee of 3 meetings (graduate student issues). • Attend faculty meetings when requested by chair, note policy changes. • Revise Graduate Student Handbook biannually. • Create monthly Graduate Student News Digest. • Collect and organize records on graduate and post-graduate students. • Submit reports and surveys as required by the graduate school and outside agencies. • Keep records on teaching requirements. • Assign Mentored Teaching Assignments. • Assign graduate student office space. • Coordinate orientation, meetings, and departmental community endeavors. • Assist with recruiting activities and meet with prospective students. • Submit reports and collect data as required by the Director of Graduate Studies and Department Chair. • Foster and support graduate student community. • Audit graduate students for graduation. • Faculty of record for continuing student audit grades (LGS). • Editor for graduate Bulletin.

Facilitation of Graduate Program Admissions • Listed as point of contact for Anthropology Graduate Program in the SLATE system. • Fields questions from prospective graduate students. • Manage applications as they are submitted in the SLATE system. • Assist faculty in tutorials and access to the SLATE system. • Organize completed applications and assign to the faculty in the relevant subfields. • Assist faculty in gathering any additional requested documents/data. • Process admissions decisions (rejection, waitlist, admitted) in the SLATE system. • Assist in organizing visits for prospective graduate students (discuss budget with Business Manager).

Department Administration • Serve as backup to departmental administrative coordinators. • Assist in planning of departmental events. • Work with departmental staff to plan Anthropology graduation ceremony and reception.

  Perform other duties as assigned.   Working Conditions: Job Location/Working Conditions • Normal office environment. • Ability and willingness to work occasional evening and weekend hours both on-campus and off-campus in service to community partners and to the institute’s mission.

Physical Effort • Typically sitting at a desk or table.

Equipment • Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education: High school diploma or equivalent high school certification or combination of education and/or experience. Certifications /Professional Licenses : No specific certification/professional license is required for this position.

Work Experience: Relevant Experience (3 Years) Skills: Not Applicable Driver's License: A driver's license is not required for this position.

More About This Job Preferred Qualifications: • Bachelor’s degree.

• Experience in an academic environment, specifically with supporting a graduate program.

• Knowledge of University policies and procedures, experience with WUCRSL and SIS.

• Demonstrated ability to work well with faculty and staff, and commitment to work and problem solve with students.

• Strong interpersonal communication skills, both verbal and written.

• Creative thinker and planner.

Preferred Qualifications

Education: No additional education unless stated elsewhere in the job posting. Certifications /Professional Licenses : No additional certification/professional licenses unless stated elsewhere in the job posting. Work Experience: No additional work experience unless stated elsewhere in the job posting.

Skills: Adaptability, Budgeting, Community Organization, Computer Software Applications, Customer Service, Deadline Management, Detail-Oriented, Educational Institutions, Government Agencies, Interpersonal Communication, Nonprofit Organizations, Oral Communications, Organizational Processes, Organizing, Problem Resolution, Project Coordination, Self Motivation, Working Independently, Written Communication

Grade G08-H

Salary Range $21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ .

Accommodation If you are unable to use our online application system and would like an accommodation, please email   CandidateQuestions@wustl.edu   or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening All external candidates receiving an offer for employment will be required to

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