Coordinator, Advancement

About this role

Summary: The Coordinator, Advancement carries out administrative and project management functions in support of the ASPCA’s Advancement fundraising teams, including Corporate Partnerships, Foundation Partnerships, and Major Gifts. The individual in this role communicates with internal and external stakeholders on a regular basis to ensure the smooth functioning of all Advancement programs. The Coordinator, Advancement provides high-level administrative and project support to the Advancement team, including providing agendas, notes, and support for meetings and events; drafting donor reports and presentations; and overseeing internal business operations. The Coordinator must be extremely well-organized, flexible, solutions-focused, and resourceful with top-notch written and verbal communication skills. A high level of professionalism and discretion is crucial for this role. The Coordinator is a key player in ensuring that the Advancement team has the leadership and guidance to successfully share the ASPCA’s mission of making the world a better place for animals and the people who care about them.

Who We Are

The Development division is responsible for raising funds to fuel our lifesaving mission by engaging individuals and organizations to support our work. The Advancement team, within the Development division, cultivates, advances, and stewards major donor and foundation relationships.

What You’ll Do

Coordinator, Advancement reports directly to the SVP, Advancement and has no direct reports.

Where and When You’ll Work

• This is a hybrid position and will require occasional commuting to the 8th Ave ASPCA located on 8th Avenue in New York City.

• Ability and willingness to travel up to 10% annually, as needed.

• Able to work a flexible schedule when needed including days, evenings, weekends, and holidays

What You’ll Get

Compensation

Starting pay for the successful applicant will depend on a variety of factors, including but not limited to education, training, experience, location, business needs, internal equity, market demands or budgeted amount for the role. The target hiring range is for new hire offers only, and staff compensation may increase beyond the maximum hiring range based on performance over time. The maximum of the hiring range is reserved for candidates with the highest qualifications and relevant experience. The expected hiring salary range for this role is set forth below and may be modified in the future.      • The target hiring range for this role is $29.33 - $31.25 / hour

Benefits

At the ASPCA, you don’t have to choose between your passion and making a living. Our comprehensive benefits package helps ensure you can live a rewarding life at work and at home. Our benefits include, but are not limited to: • Affordable health coverage , including medical, employer-paid dental, and optional vision coverage.

• Flexible time off that includes vacation time, sick and bereavement time, paid parental leave, 10 company paid holidays, and paid personal time off that allows you even more flexibility to observe the days that mean the most to you.

• Competitive financial incentives and retirement savings including a 401(k) plan with generous employer contributions — we match dollar for dollar up to 4% and provide an additional 4% contribution toward your future each year.

• Robust professional development opportunities including classes, on-the-job training, coaching and mentorship with industry-leading peers, internal mobility, opportunities to support in the field, and so much more.

Responsibilities: Responsibility buckets are listed in general order of importance, and include but are not limited to:   Donor Stewardship & Events

Support donor stewardship efforts across the Advancement team, including: • Assisting with the coordination and administration of the Subaru Loves Pets grants program by organizing and creating impact reports for over 600+ shelter grantees; and support internal teams as directed • Supporting content generation for donor reports, pitch sheets, and presentations • Communicating with donors on occasion through phone calls and correspondence • Tracking all workplace giving through monitoring of several giving portals, ongoing wire claims and check processing, and providing monthly projections

Assist with donor events and engagement, including: • Developing elements required for successful implementation of the ASPCA’s annual Humane Awards Luncheon, including promotional materials, invitations, programs, digital materials, gift tracking, and donor acknowledgements • Managing logistics for small donor stewardship events, including venue research, invitation design, meeting facilitation, and internal stakeholder engagement • Following up on pledges from donors to ensure that they are fully received • Designing and adapting Airtable databases to address needs and manage projects across teams • Monitoring key team analytics, such as email engagement, donor interactions, and corporate partner outreach • Creating and finetuning department presentations using Canva and PowerPoint

  Administration

Manage specific departmental administrative duties, including: • Serve as vendor point-person for operations, processing vendor set-up forms, payment requests, and invoices; serve as Advancement resource on expense policy • Schedule internal and external meetings on behalf of the Advancement team • Manage in-person, hybrid, and remote meetings seamlessly, including set-up, agenda preparation, note taking, and follow up • Completing team travel logistics and itineraries • Overseeing the Advancement team’s digital filing system, ensuring consistency • Reviewing admin functions and institute process improvements to simplify and streamline • Serving as the team’s in-office point person to manage office supplies, branded giveaways, mail, and in-person meeting set up

Serve as key administrative support to the SVP, Advancement, including: • Preparing and submitti

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