Conference Planner

About this role

As a Conference Planner on the Gartner C-Level Communities Logistics team, you will be responsible for planning and delivering world-class C-Level events across North America focusing on team collaboration to create exceptional customer experiences for every attendee, sponsor and associate attending.

You will work to deliver and execute on assigned in-person and virtual programs by planning and managing details including but not limited to venue selection, budget, virtual platform management, onsite execution, project management, registration, and customer experience.

What You Will Do: • Communication and collaboration across event teams to ensure seamless delivery of world-class events • Plan and execute Inner Circle Dinners and support Executive Summits • Be part of a cross-functional team that is responsible for creating registration journeys that are deliberate, personalized, and engaging. • Understand our Registration and Peer to Peer meetings technology to successfully deliver these elements of our event onsite, with the assistance of the wider team. • Partner with the Venue Sourcing team to review and approve Inner Circle Dinner venue proposals • Be a trusted partner by providing feedback, communicating challenges & opportunities, innovating to scale, and maintain strong relationships with key stakeholders • Contribute ideas for event innovations and process improvements to enhance the C- level Communities product and brand • Financial management: Supplier set up and payments within our internal systems, accurate and timely event budget forecasts, strategic spending decisions, escalations for spending approvals, and vendor negotiations • Carry out the delivery of virtual events as Tech Lead  • Collaborate with peers to improve processes for efficiency and scalability where applicable • Identify gaps in process, communication, partnerships, and deliverables to continuously make improvements where they will add value • Support Gartner Destinations Conferences as needed • Support on special projects as needed

What You Will Need: • Bachelor’s degree with focus on events and/or marketing preferred • 3 years of event experience, corporate or business environment • Proficiency in the Microsoft Office suite including Outlook, Word, Excel, and PowerPoint • Knowledge of hotel/restaurant meeting planning, particularly in terms of normal service expectations • Knowledge of virtual event platforms - Webex and Microsoft Teams host role, screen sharing, breakouts and troubleshooting • Highly organized with strong attention to detail • Multi-tasking, managing multiple deadlines, and maintaining composure in a fast-paced environment • Strategic and client focused with great customer service skills • Solution oriented with a high sense of urgency  • Ability to work as part of a team, but also work on events individually • Travel 8-12 times per year (up to 3-5 days per trip)

Preferred Qualifications: • Proven budget and financial management skills • Project management experience • Understanding of event logistics and technical production • Understanding and appreciation of event technology • Experience with database management and reporting • Strong written and verbal communication skills • Vendor management • Proven success working in a collaborative environment • Ability to build and maintain relationships with a high degree of professionalism • Ability to innovate and come up with new ideas, that will help us to continually improve our events • Someone who can run with a brief and bring ideas back to the table

#LI-NK1 #LI-hybrid #conferences Who are we?

At Gartner, Inc. (NYSE:IT), we guide the leaders who shape the world.

Our mission relies on expert analysis and bold ideas to deliver actionable, objective business and technology insights, helping enterprise leaders and their teams succeed with their mission-critical priorities.

Since our founding in 1979, we’ve grown to 20,000 associates globally who support over 13,000 client enterprises in ~90 countries and territories. We do important, interesting and substantive work that matters. That’s why we hire associates with the intellectual curiosity, energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here.

What makes Gartner a great place to work?

Our vast, virtually untapped market potential offers limitless opportunities – opportunities that may not even exist right now – for you to grow professionally and flourish personally. How far you go is driven by your passion and performance.

We hire remarkable people who collaborate and win as a team. Together, our singular, unifying goal is to deliver results for our clients.

Our teams are inclusive and composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations.

We invest in great leaders who bring out the best in you and the company, enabling us to multiply our impact and results. This is why, year after year, we are recognized worldwide as a great place to work.

Gartner is the world authority on AI

At Gartner, you’ll join a company at the very center of the AI revolution. Gartner has proactive, objective guidance throughout clients’ AI journeys. We set the standard for how organizations leverage artificial intelligence to drive meaningful impact. You’ll have access to unmatched resources, expertise, and technology, and play a key role in helping Gartner and our clients innovate and grow as we leverage AI to transform business and technology landscapes.

It’s an exciting time to be at Gartner, with limitless opportunities to make a real impact, grow your skills, and build a lasting, meaningful career in a field that’s reshaping the way we operate. If you’re passionate about AI and want to be part of a team that’s guiding the leaders who shape the world, Gartner is the place for you.

What do we offer?

Gartner offers world-class benefits, hi

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