Business and Administrative Specialist

About this role

Job Posting Title: Business and Administrative Specialist ---- Hiring Department: Lyndon B Johnson School of Public Affairs ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 20 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes This is a part-time benefits eligible position at 20 hours per week.

The University provides a competitive benefits package that includes insurance and retirement benefits in addition to other programs and services.

About The University of Texas at Austin

What starts here changes the world.

The University of Texas at Austin, founded in 1883, ranks among the 40 best universities in the world with top national programs across 19 colleges and schools. By creating educational opportunities for all and leading cutting-edge research at scale, the University fosters positive social change, technological advancement, and economic progress showing the world that change really does start here.

An organizational priority is to successfully make UT the world’s highest-impact public research university, unleashing knowledge, opportunity and innovation from the heart of Texas.

Learn more about UT’s mission and values , and leadership .

About The LBJ School of Public Affairs

The Lyndon B. Johnson School of Public Affairs at the University of Texas at Austin is one of the nation’s premier public policy schools. As Texas’ top-ranked policy school for over five decades, the LBJ School provides unmatched opportunities for students to engage with policymakers, industry leaders and innovators in Austin and beyond. The school is committed to improving the quality of public service in the United States and abroad at all levels of governance and civic engagement. Our goals are to prepare students and professionals for leadership positions in public service, produce interdisciplinary research to advance our understanding of complex societal problems and create solutions, promote effective public policy and management practice and foster civic engagement on issues of public concern.

Committed to advancing the quality of public service, the LBJ School continues to drive education, research and civic engagement at all levels of governance. 

Purpose Provide business and administrative services for the LBJ School of Public Affairs.

Responsibilities Duties include but are not limited to: • Receive request tickets and route or take action as appropriate. Facilitate requests which may include gathering information, preparing forms, coordinating approvals, providing account information, and other tasks to ensure timely service delivery.

• Create Purchase Orders and payment vouchers.

• Process procurement requests for goods and services for assigned units. Receive and analyze procurement request tickets. Determine and execute appropriate method of procurement. Obtain quotes as needed. Follow up on incomplete purchases or undelivered items. Order supplies. Coordinate vendor set up.

• Other duties as assigned.

Required Qualifications

High School Graduation or GED. Administrative experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level. Excellent written and verbal communication skills. Professional demeanor. Ability to work with confidential information with tact and discretion. Strong experience with Microsoft Office including Word, Excel and Outlook. Demonstrated accuracy and attention to detail, organizational abilities, and work prioritization skills. Demonstrated ability to work in a dynamic team environment with competing deadlines and regular interruptions. Ability to follow directions problem solve, make decisions, and complete tasks on time with minimal supervision. Customer service orientation. *Relevant education and experience may be substituted as appropriate.  

Preferred Qualifications

Bachelor's Degree. Three years of experience providing complex administrative support. Experience providing direct customer service in person and/or electronically. Knowledge of UT accounting and procurement systems. Experience with ticketing systems such as ZenDesk. Experience with Box or other cloud-based content and file management systems. Experience with *DEFINE.

Salary Range

$25,000 per year at 20 hours per week + depending on qualifications

Working Conditions • Typical office environment.

• Repetitive use of keyboard

Required Materials: • Resume/CV

• Letter of interest

• Three work references with contact information; at least one reference should be from a supervisor

Important   for applicants who are NOT current university employees or contingent workers:  You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:  As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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