Building Coordinator

About this role

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category: University Staff

Employment Type: Regular

Job Profile: Administrative Assistant II

Job Summary: 3500 University Avenue houses the Division of Extension, as well as select PBS programs. The building has a variety of on-site event spaces, which host numerous meetings and events every year. This position will play an important coordinating function for these events and will be the first point of contact for staff, community members, and visitors from other units on campus or from around the state.

Key roles will include scheduling and management of on-site event spaces and shared meeting rooms (including technology support for both), front desk staffing and customer support functions, and facility administrative processes.

Key Job Responsibilities: • Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities

• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums

Supports the use of meeting and event spaces by Extension, other building occupants, community members, and UW Madison departments through event scheduling space configuration, and technology setup • Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision

Assists in the management and upkeep of 3500 University Avenue • Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

Department: About Extension

Extension embodies the Wisconsin Idea by developing and connecting the research and educational resources of UW–Madison with residents and communities to address local, statewide, and national issues. We teach, learn, lead and serve, transforming lives and communities.

Additional Department Details

The role is a part of the Operations Administrative Team, supporting the Division’s Operational teams and functions.

Compensation: The minimum sta rting Hourly Rate fo r the position is $25.00 but is negotiable based on experience and qualifications

Required Qualifications: • Excellent organizational skills and attention to detail • Flexibility to multitask, work with frequent disruptions, and adjust to changing schedules is required • Experience with Microsoft Office Suite • Demonstrated experience in customer service roles • Comfortable learning new audio-visual technology

Physical Requirements

• Ability to lift 40 pounds with assistance

Preferred Qualifications: • Familiarity with audio-visual technology • Experience planning or coordinating events, seminars, or meetings

Education: Preferred Education

H.S. Diploma

How to Apply: We are eager to learn more about how your experience and passion may align with this position. To begin the application process, click the "apply now" button. You will be prompted to upload the following documents: • Resume • Letter of Qualifications (cover letter)

Please note when applying, there will be   only one attachment field . You must upload   all your documents in the attachment fiel d . Please submit a cover letter referring to your work experience and a resume detailing your educational and professional background as it relates to this position. Your cover letter should communicate your interest in the position and how your skillset aligns with the role. The application reviewers will be relying on written application materials to determine who may advance to preliminary interviews.   Failure to upload all required materials may result in your application not being considered. For additional guidance and resources on how to tailor your application materials to the job posting, please click   https://extension.wisc.edu/careers/ .

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. 

​Application Deadline is September 3, 2026 at 11:59pm (CDT).

Contact Information: Michele Blakeman (Human Resources) michele.blakeman@wisc.edu (608) 262-7110

Rachael Reis (Hiring Manager) rachael.reis@wisc.edu (608) 720-2048

Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.  Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more infor

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