Associate Director, Heartland BioWorks

About this role

Job Title: Associate Director, Heartland BioWorks Location: Indianapolis – Downtown Campus Job Type: Full-time Classification: E-1 Salary Range: $51,500 - $58,500 (based on experience) Reports To: Executive Director of Workforce Training and Employer Engagement

Who We Are: Ivy Tech is Indiana’s community college and workforce engine, delivering: high-quality learning experiences that propel Indiana’s communities, measurable economic return, excellence in teaching, and industry-aligned credentials of value, empowering every learner to achieve lifelong success.

Our Values: • Empathy: We lead with care and connectivity, ensuring we meet our students where they are. • Integrity: We act responsibly and ethically in the best interest of our students, employees, partners, institution, and the State. • Agility: We move with purpose and adapt to the evolving needs of our students, employers, and the State. • Impact: We exist to change lives through quality education. Our work strengthens individuals, families, communities, and the future of Indiana.

About the Role: The Associate Director, Heartland BioWorks, serves as a strategic execution partner responsible for operationalizing regional biomanufacturing workforce priorities into scalable, outcomes-driven training solutions. This role leverages cross-sector collaboration, program management acumen, and workforce development expertise to ensure training initiatives are industry-aligned, grant-compliant, and performance-focused. The position plays a pivotal role in stewarding grant deliverables, strengthening employer and education partnerships, and building sustainable talent pipelines for entry-level biopharmaceutical manufacturing and laboratory technician roles.

***GRANT FUNDED POSITION*** This position is funded through a grant that has been awarded to Ivy Tech Community College. Employment in this position is contingent upon the availability of that grant funding. While the current grant period is five years, continued funding is not guaranteed. If grant funds are exhausted without confirmation of a forthcoming grant funding extension, this position will be eliminated and employment with the College terminated.

- RESUME AND COVERLETTER REQUIRED FOR CONSIDERATION -

Required Skills & Competencies: Workforce & Training Program Development • Demonstrated ability to design, implement, and scale skills-based training programs aligned with industry-defined competencies. • Experience integrating existing curriculum and instructional assets to accelerate program deployment and relevance.

Project & Program Management • Proven capability to manage complex, multi-stakeholder initiatives, including timelines, deliverables, metrics, and continuous improvement efforts.

• Strong organizational discipline to manage competing priorities while maintaining compliance and quality standards.

Data Analysis & Performance Tracking • Ability to track participation, completion, and performance metrics and translate data into actionable insights. • Experience preparing programmatic and grant-related reports aligned with federal and partner requirements.

Communication & Stakeholder Engagement • Strong written and verbal communication skills, with the ability to align employers, educators, and workforce partners around shared objectives. • Ability to serve as a connector and trusted partner across institutions and external stakeholders.

Financial & Budget Management • Working knowledge of budget oversight, expense tracking, projections, and allowable cost management within funded initiatives. • Experience preparing billing documentation and maintaining accurate financial records.

Operational & Administrative Execution • Ability to coordinate schedules, resources, instructors, facilities, and learning management systems to support program delivery. • Proficiency with spreadsheet software and administrative systems to support reporting and operational efficiency.

Leadership & Professional Judgment • Ability to guide trainers and faculty to ensure instructional quality and alignment with learning objectives. • Demonstrated sound judgment, discretion, and adherence to FERPA and other regulatory requirements.

Preferred Additional Skills: • Experience supporting federally funded grants or workforce development initiatives.   • Familiarity with biomanufacturing, biopharmaceutical, or advanced manufacturing workforce ecosystems.   • Experience supporting early pipeline programming, including youth, summer, or work-based learning initiatives.

Key Responsibilities: The following is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards. • Collaborate with subject matter experts to design, develop, and deliver skills-based training aligned to priority biomanufacturing roles. • Provide oversight and guidance to instructors to ensure consistency, quality, and alignment with defined learning outcomes. • Coordinate outreach, recruitment, and employer engagement strategies to maximize participation and utilization of training programs. • Serve as a liaison between employers, education partners, Ivy Tech System Office, and campuses to ensure responsiveness to regional workforce demand. • Track and analyze participation, completion, and performance metrics across training programs and summer initiatives. • Prepare required reports, documentation, and updates in alignment with Heartland BioWorks and EDA requirements. • Manage project schedules, deliverables, budgets, and financial reporting to ensure compliance with grant and contract obligations. • Coordinate instructors, training schedules, facilities, materials, and learning management system course builds. • Procure materials and supplies, monitor inventory, and prepare instructi

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