Assistant Director of Post Award

About this role

Department BSD ADM - Post Award - Team C About the Department The University of Chicago biomedical enterprise houses three entities: the Biological Sciences Division (BSD), the University of Chicago Medicine (UCM), and the Pritzker School of Medicine. Collectively called UCM, we are one of the nation's leading academic medical institutions and have been at the forefront of discovery, education, and clinical care since 1927. Located 20 minutes south of downtown Chicago, our Hyde Park main campus provides a single environment for learning, world-renowned basic science and clinical research, and outstanding clinical care.

The BSD is the largest academic unit within the University. The BSD is comprised of faculty from ten basic science departments, 13 clinical departments, and several Centers and Institutes. The approximately 1,300 faculty and 3,000 staff members working in the BSD collaborate across the organization to achieve our Mission, Vision, and Values (MVV):

MISSION: As part of the University of Chicago, we pursue globally impactful solutions to seemingly unsolvable challenges. Through our rigorous research, innovative education, and comprehensive care and healing, we collaborate on life-changing advancements that create meaningful results for our community and the world, including a greater, more equitable future for all.

VISION: Together, we elevate the human experience with knowledge and health care.

VALUES: • Commit to Excellence: We contribute our exceptional talents to all we do and empower the same spirit of excellence in others. • Embrace Curiosity: We stay open to new ideas, champion diverse perspectives, and drive a culture of thoughtful risk-taking to deliver transformative innovation. • Embody Equity: We identify systemic issues and then foster change to drive a more equitable environment inclusive of diverse people, ideas, and fields of science. • Grow Together: We meaningfully collaborate with one another to create something bigger than we could ever achieve alone. • Make a Difference: We lead with heart and compassion in all our interactions. We create positive change in our areas of influence, whether expanding scientific inquiry, developing the next generation of leaders, or healing our community. • Take Ownership: We accomplish what we say we will and hold ourselves and one another accountable for our actions.

The MVV serves as our True North, charting our strategic plan for the next ten years and beyond. It is an exciting time to be a part of the University of Chicago and the BSD. Our team is helping to shape the future for our learners, staff, faculty, patients, and community. Job Summary The job manages a team of professional staff responsible to administer pre-award and/or post-award activities relating to grant and contract proposals/funding within a department or unit.

The Assistant Director of Post-Award is a crucial role responsible for overseeing the effective management of post-award activities for sponsored research projects within the Biological Sciences Division.

This position involves providing mentorship and training opportunities to a team of post-award administrators, implementing policies and standard operating procedures, optimizing post-award processes a well as providing guidance and expertise to faculty, staff and administrators on post-award matters. Responsibilities Leadership: • Reporting to the Director of Post-Award, the Assistant Director will supervise and lead a team of post-award administrators, ensuring effective coordination and collaboration within the team.

• Provide mentorship, guidance, and professional development opportunities for the team.

• Set performance expectations, conduct regular evaluations, and provide constructive feedback.

Implementation: • Work with the Director of Post-Award to implement post-award policies and standard operating procedures in alignment with institutional guidelines and federal regulations.

• Regularly review and update policies to ensure compliance with evolving regulations and best practices.

• Identify opportunities for process improvement and streamline and optimize post-award processes to enhance efficiency and effectiveness.

Support & Advocacy: • Offer expertise and support to help navigate complex grant scenarios where guidance and advocacy is needed.

• Review reporting to provide oversight and identify potential issues and propose solutions.

• Advocate for the Division’s post-award needs within and outside the institution.

• Engage with funding agencies and other stakeholders to represent the Division’s interests.

Training Initiatives: • Work with the Director of Post-Award to develop and deliver training programs on Post-Award processes, policies and compliance requirements.

• Stay informed about changes in regulations and disseminate relevant information to the post-award team.

• Stay current with industry best practices and incorporate them into training modules.

• Manages employees by establishing annual performance goals, allocating resources, assessing annual performance, and determining individual merit, incentive and/or promotional increases.

• Develops performance goals, allocates resources and assesses policies for direct subordinates. Ensures service and communication to PIs, standardized information, best practices development, and that all faculty and research staff are aware of any new grant policies and changes.

• Remains current with agency and regulatory changes. Plans for department/unit compliance with University, Divisional and Department policies and procedures and implements corrective actions for issues identified.

• Performs other related work as needed.

Minimum Qualifications Education: Minimum requirements include a college or university degree in related field. Work Experience: Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline. Certifications: ---

Preferred Qualific

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