Assistant Dean for Licensure and Clinical Experiences

About this role

Job Requisition: JR101976 Assistant Dean for Licensure and Clinical Experiences (Open) Job Posting Title: Assistant Dean for Licensure and Clinical Experiences Department: CC00189 WM001 | SOE | Education Deans Office Job Family: Staff - Academic Program Administration Worker Sub-Type: Regular (benefited) Job Requisition Primary Location: School Of Education Primary Job Posting Location: Posting Location - William & Mary Job Description Summary: Unit Mission Statement: The mission of the William & Mary School of Education is to transform students, schools, and communities through professional preparation, collaborative partnerships, and the translation of research into action.

Position Summary: The William & Mary School of Education (SOE) invites applications for the Assistant Dean for Licensure and Clinical Experiences.

The Assistant Dean for Licensure and Clinical Experiences is a full-time appointment in the School of Education (SOE) and reports to the Associate Dean for Academic Affairs.

This position fills a critical need by directing and coordinating field and clinical experiences (observation, fieldwork, practica, internships, and student teaching) across all SOE programs and degree levels. The Assistant Dean provides school-wide leadership by aligning the faculty/staff coordinators who manage practica and internships across other SOE programs (e.g., counseling, school psychology, leadership).

The Assistant Dean serves as the SOE’s primary liaison to the Virginia Department of Education (VDOE) for Virginia licensure regulations/endorsement requirements and for Virginia program approval submissions relevant to educator preparation. The Assistant Dean collaborates as a peer system owner with the Assistant Dean for Assessment, Accreditation, and Accountability to align clinical evidence workflows, shared definitions, timelines, and data quality standards that support continuous improvement and accreditation reporting.

The Assistant Dean provides matrix leadership by supervising graduate assistants; providing functional leadership and support to university supervisors/clinical faculty; and convening the Clinical Experiences Council as an internal coordinating council of SOE faculty/staff responsible for field/clinical components across programs. Job Description: We will not sponsor applicants for work visas for this position.

Salary: Up to $100,000 commensurate with experience and internal alignment.

Required Qualifications:   • Master’s degree in education or a closely related field or equivalent combination of education and experience. 

• Demonstrated experience with field/clinical supervision and partnership-based work in K–12 schools and/or relevant professional practice settings. 

• Demonstrated ability to develop and implement policies/procedures; strong organizational, analytical, communication, and problem-solving skills. 

• Demonstrated ability to manage sensitive records and maintain accurate documentation/data in appropriate systems (e.g., Banner or equivalent). 

• Demonstrated ability to collaborate effectively with faculty, staff, students, and external partners. 

Preferred Qualifications:  • Experience leading field/clinical experiences across multiple program types (e.g., teacher education and at least one of the following: counseling, school psychology, leadership, advanced programs). 

• Demonstrated knowledge of Virginia licensure regulations and experience working with VDOE processes/program approvals. 

• Familiarity with accreditation expectations connected to clinical preparation (e.g., CAEP, CACREP, NASP) and the use of evidence for continuous improvement. 

Conditions of Employment:   This position requires access to university information systems and/or sensitive data (e.g., student records, placement records, licensure documentation). The incumbent is expected to adhere to information security policies and all applicable laws and regulations. 

Job Duties:   65% Virginia Licensure Operations, Field/Clinical Systems, and Partnerships  • Design, implement, and oversee SOE-wide field and clinical experience systems across all programs and degree levels, including shared timelines, readiness requirements, documentation standards, and placement decision protocols. 

• VDOE Licensure and VDOE Program Approval 

• Serve as SOE’s primary liaison to VDOE for Virginia licensure and program approval matters: interpret and track any shifts in Virginia licensure requirements; consult with program leadership/faculty on alignment; coordinate VDOE submissions/communications relevant to educator preparation. 

• Licensure processing (teaching): counsel and monitor candidates’ progress to ensure they meet licensure requirements; audit and maintain records (transcript/test-score verification); enter state-mandated exam scores in Banner (or equivalent SIS); complete and submit teaching licensure forms for Virginia and other states as required. 

• Provide eligibility letters for students and recent graduates 

Clinical Partnerships and Clinical Placements MOU Management  • Provides high-level strategy, administrative, and organizational support to all 3 departments across all field and clinical placements in SOE 

• Clinical placement partnership development and maintenance 

• Provide leadership on developing and renewing MOUs and ensuring the terms of the MOU are being met by all parties. Acts as the signatory authority on all clinical placement MOUs for the School of Education. 

   Accreditation and Compliance  • Provides accountability for data review and continuous improvement with related to field and clinical placements 

• Sets shared expectations and processes across all programs 

• Aligns clinical work with accreditation and partnership needs  

• Convenes program liaisons to ensure quality management and consistency  

• Ensures program handbooks are reviewed regularly and kept up to date 

• Convene and chair the Clinical Experiences Council as an intern

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