Administrative Support II

About this role

Inside the Role The Financial Administrator is a member of the Marketing Operations Team and is responsible for performing accounting activities in support of all members of DTNA’s Marketing and Strategy team. Responsibilities include but are not limited to coordinating and processing contracts, purchase requisitions, purchase orders, goods received confirmations, and tracking new budget requests through all stages of the approval process. This individual also leads ticketing activities for the marketing team’s Motorsports program, ensuring Freightliner dealers and customers are issued tickets on time and accurately.

This position requires working with key stakeholders and across teams in Marketing & Strategy, Controlling, Procurement, and Accounts Payable to ensure completeness, accuracy, and compliance with DTNA’s required policies and practices. The position includes coordinating meetings and presenting information to members of OpCom.

Strong organizational skills and attention to detail are a must, with the ability to maintain deadlines, identify errors, and notify appropriate team members of additional inputs needed in a timely manner. Must have strong verbal and written communication skills in order to clearly communicate detailed information to all levels of the organization, answering inquiries and providing updates to management and executives on a consistent basis. Posting Information We provide a scheduled posting end date to assist our candidates with their application planning. While this date reflects our latest plans, it is subject to change, and postings may be extended or removed earlier than expected.

We Take Care of Our Team Position offers a starting hourly pay range of  $25.48 - $32.69 HR. USD  

Pay offered dependent on knowledge, skills, and experience​  ​  Benefits include 401k company contribution with company match up to 6% as well as non-elective company contribution of 3 - 7% depending on age; starting at 4 weeks paid vacation; 13+ calendar holidays; 8 weeks paid parental leave; employee assistance program; comprehensive healthcare plans and wellness programs; onsite fitness (at some locations); tuition assistance and volunteer paid time off; short-term and long-term disability plans.

What You Drive at DTNA • Coordinate and process all purchase requisitions (PRs), purchase orders (POs), and good receipt (GR) confirmations for all members of the Marketing & Strategy team.

• Manage the PO approval process and authority matrix with Sales and Marketing OpCom Member.  This includes scheduling meetings, running the meetings and presenting the requests in an organized and timely fashion. 

• Work closely with project managers and cost center owners to ensure accuracy and compliance of PR, PO, and GR requests, ensuring all required information is provided, submitted information is accurate, and follows DTNA’s procurement and accounting processes. 

• Coordinate approval process with L3 executives.

• Coordinate and process all contract requests (ex – hotel room blocks, trade show booths, etc.), following DTNA’s required process and maintaining compliance and accuracy. 

• Maintain a close working relationship with new truck controlling and procurement colleagues, coordinating required and requested reporting and tracking. 

• Manage PO requests through DTNA’s approval chain, providing updates to the project managers and cost center owners and identifying and gathering any missing information. 

• Lead the ticketing process for Freightliner’s motorsports program, working closely with the Brand Marketing team and Freightliner dealers to ensure ticketing is accurate and timely. 

• Work in a team environment and with a collaborative mindset that embraces inclusiveness and belonging among the team.    

• Optimize processes by bringing forward new ideas and identifying process improvement opportunities and finding efficiencies in work. 

Knowledge You Should Bring • Associates Degrees and prefer 3 years of relevant experience

• Possess strong organizational skills and attention to detail

• Possess strong communication skills, working across stakeholders and identifying areas of escalation

• Work proactively and possess strong follow-up skills if deadlines are approaching or information is missing

• Work collaboratively with cross-functional teams outside of their direct reporting structure, supporting and providing timely information to multiple stakeholders

• Understand DTNA’s procurement process and compliance policies and be able to identify and communicate to team members when requests are deviating from process or compliance policies

• Understand the stakeholders and departments responsible for each process stage and know who to approach when escalation or resolution or issues is needed  

• Professionally present themselves and represent the brands (Daimler Truck, Freightliner, Detroit and Western Star) to the Dealer network as part of the Motorsport activities.

• Working knowledge and proficient in MS Word, Excel, Microsoft Outlook and TEAMS

• Excellent verbal, written and interpersonal communication skills

Exceptional Candidates Might Have • Prior experience with internal DTNA accounting / procurement systems (ex – CBFC, SAP, etc)

Role Structure & Flexibility This position is designed as one full-time role, with the flexibility to be structured as two part-time roles based on business needs and candidate availability, with the final structure to be determined at the time of hiring.

#LI-JN2 #LI-Hybrid

Where We Work This position is open to applicants who can work in (or relocate to) the following location(s)- Charlotte, NC US, Fort Mill, SC US, Fort Mill Office - DTNA. Relocation assistance is not available for this position. Schedule Type: Hybrid (4 days per week in-office / 1 day remote). This schedule builds our #OneTeamBestTeam culture, provides an unparalleled customer experience, and creates innovative solutions through in-person collaboratio

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