Administrative Assistant to Head of Proprietary Products

About this role

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed.  We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.

Job Description At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.

This role sits at the center of a busy leadership team and requires someone who thrives on organization, coordination, and keeping operations running smoothly. The ideal candidate is highly proactive, detail-oriented, and able to balance administrative support with project coordination responsibilities.

We are seeking a highly organized, proactive, and professional Administrative Assistant to provide comprehensive support to a senior leader and their team. This role serves as a key partner in ensuring the efficient operation of daily activities by managing calendars, coordinating meetings and events, arranging travel, processing expenses, and assisting with communications, office management and project coordination. The successful candidate will possess strong organizational and communication skills, excellent judgment and attention to detail, while effectively managing multiple priorities in a fast-paced environment.

Key Responsibilities

Executive and Administrative Support • Provide administrative support to a senior leader, ensuring day-to-day operations run smoothly.

• Serve as primary point of contact for internal and external executive stakeholders, representing PCS with professionalism, discretion and sound judgment.

• Manage complex calendars, schedule meetings, and coordinate appointments across multiple stakeholders and time zones.

• Coordinate meeting logistics, including invitations, agendas, meeting materials, room reservations, and technology requirements.

• Arrange domestic and international travel, including transportation, accommodations, and itineraries.

• Prepare and submit expense reports accurately and in a timely manner.

• Maintain organized records, files, and documentation.

Meeting and Event Coordination • Plan and coordinate team meetings, leadership meetings, workshops, and offsite events.

• Manage meeting logistics, catering, materials, attendee communications, and follow-up activities.

• Assist with the development and distribution of meeting agendas, notes, and action items.

Project and Office Management Support • Under the direction of leadership, coordinate and manage administrative aspects of various projects.

• Track project deliverables, timelines, and action items to support successful execution.

• Serve as an office manager, helping to coordinate workplace needs, supplies, vendor interactions, and facility-related activities.

• Identify opportunities to improve administrative processes and operational efficiency.

Communications and Presentation Support • Assist with team communications, announcements, and meeting materials.

• Format and update presentations, reports, and other business documents as needed.

• Coordinate basic data collection, organization, and reporting activities.

• Support the preparation of leadership presentations and routine business updates.

Required Qualifications • High school diploma or equivalent; associate's or bachelor's degree preferred.

• 3+ years of administrative, executive support, office management, or related experience.

• Experience supporting leaders in a professional business environment.

• Strong proficiency with Microsoft Office applications, including Outlook, PowerPoint, Word, Excel, and Teams.

• Experience managing calendars, coordinating travel, and processing expense reports.

• Strong written and verbal communication skills.

• Excellent organizational, planning, and time-management skills.

• Demonstrated strength in handling confidential and sensitive information with discretion.

Preferred Qualifications • Experience coordinating projects, team events, or leadership offsites.

• Experience preparing presentations and executive-level materials.

• Knowledge of expense management and travel booking systems.

• Experience supporting leadership teams in a large corporate environment.

Success Factors • Demonstrates exceptional attention to detail and follow-through.

• Anticipates needs and takes initiative to resolve issues before they arise.

• Builds strong relationships with leaders, colleagues, and business partners.

• Effectively manages multiple priorities while maintaining accuracy and professionalism.

• Operates with a high degree of discretion, reliability, and customer service orientation.

Location Expectations This role requires working from a U.S. Bank location three (3) or more days per week.

Why Join Us? This role offers the opportunity to work closely with senior leadership, contribute to key initiatives, and play an important role in supporting team effectiveness and operational excellence. The position provides broad exposure across the organization while developing valuable administrative, communication, and project coordination skills.

If there’s anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our  disabili

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