Administrative Assistant

About this role

Our associates celebrate lives. We celebrate our associates.

Provides administrative and clerical support to a funeral home, cemetery, crematory or a combination of these facilities. Duties include greeting the public and providing general information on services offered in a polite manner with a goal to meet and exceed customer expectations.

JOB RESPONSIBILITIES  • Prepares death certificates, prayer cards and related documents • Completes required permits and or certificates • Prepares and processes Veteran’s Paperwork • Prepares marker monument placement paperwork • Ensures required documentation to support requested products and services are accurate and complies with state/federal regulations and company rules • Prepares and distributes daily schedules, reports, and documents • Receives and processes payments and contracts • Coordinates the ordering of memorials and related products and the control of storage inventory for vaults and markers • Orders office supplies • Oversees the processing of installation orders to grounds and maintenance departments • Processes accounts payable transactions • Assists with the preparation of obituaries • Assists Location Management, Sales, Family Service Counselors and payroll as needed • Acts as backup to Receptionist • Greets family members and friends • Communicates client family’s needs promptly and accurately to the appropriate staff member • Conveys a sense of concern and empathy with client family members at all times • Responds to customer inquiries via telephone, internet and in person • Maintains professional and cooperative relationships with county clerk, medical examiner and physicians

MINIMUM REQUIREMENTS

Education • High School or equivalent

Experience • 1 - 2 years of experience in an office clerical or customer service capacity required  • Experience working in a customer-focused and fast-paced professional environment required

Knowledge, Skills & Abilities • Working knowledge of office equipment including computers, calculators, copiers, printers, and fax machines at a level consistent with experience • MS Office Suite experience preferred • Basic mathematics skills required • Good verbal and written communication skills • Strong organizational skills and detail oriented • High level of compassion and integrity • Ability to maintain confidentiality

Postal Code: 00729

Category (Portal Searching): Operations

Job Location: US-PR - Canovanas

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