Accounts Payable Specialist

About this role

HELP US TACKLE THE GROWING WILDFIRE CRISIS WITH THE LATEST ADVANCEMENTS IN AI AND IOT

WHO WE ARE

The challenge: Every minute matters in wildfire response. As climate change increases the frequency and intensity of wildfires—with longer fire seasons, drier fuels, and more extreme weather—new ignitions can spread rapidly, putting communities, critical infrastructure, and ecosystems at risk. Today, many wildfires are first reported by members of the public, meaning it can take valuable time to detect a fire, confirm its location and size, and mobilize responders. Fire agencies need faster, more reliable ways to detect, verify, and pinpoint new ignitions so they can respond quickly and prevent small fires from becoming catastrophic events.

About Pano AI: Pano AI is the leader in AI-powered wildfire detection and intelligence, helping fire professionals detect, respond to, and contain wildfires faster and more safely. Our platform combines advanced hardware, software, artificial intelligence, satellite imagery, and other data sources to provide real-time situational awareness and actionable intelligence. Using a network of ultra-high-definition, 360-degree cameras positioned across high vantage points, Pano AI delivers a real-time view of wildfire activity, enabling faster, more informed decision-making when every second counts.

We are a team of more than 175 people working in a hybrid-remote environment across North America and Australia, with headquarters in San Francisco. Our customers include government agencies, utilities, insurers, and private landowners who rely on Pano AI to help protect people, property, and natural landscapes. Pano AI currently serves customers across the United States, Australia, and Canada, monitoring more than 50 million acres worldwide.

Our values are part of everything we do at Pano AI. They guide how we work together, how we serve our customers, and how we approach our mission.

Impact: As we scale our business, we grow our impact—enabling emergency managers to protect people, infrastructure, and the environment from devastating wildfires.

Service: We serve those who serve, and the teammates beside us.

Trust: We earn trust through integrity, accountability, and an obsession with quality so that our partners can rely on us.

Excellence and Speed: We produce exceptional work quickly because our mission demands both precision and urgency.

Innovation: We apply cutting-edge technology to what we build and how we work.

Our work has been recognized by Fast Company as one of the Top 10 Most Innovative AI Companies in 2023 https://www.fastcompany.com/90846670/most-innovative-companies-artificial-intelligence-2023 and one of the World's Most Innovative Companies in 2026 https://www.fastcompany.com/91502951/pano-ai-most-innovative-companies-2026, ranking #1 in Sustainability. We have also been named to TIME's https://www.linkedin.com/company/time/ list of the 100 Most Influential Companies of 2025 https://time.com/collections/time100-companies-2025/7289577/pano-ai/ and recognized by MIT Technology Review https://www.technologyreview.com/2024/10/01/1104375/2024-climate-tech-companies-pano-ai-fire-detecting-ai/as one of the top climate technology companies to watch.

Backed by $89 million in funding https://techcrunch-com.cdn.ampproject.org/c/s/techcrunch.com/2023/07/10/pano-series-a-extension/amp/ from leading investors including Giant Ventures, Liberty Mutual Ventures, Tokio Marine Future Fund, Congruent Ventures, Initialized Capital, Salesforce Ventures, and T-Mobile Ventures, we're building technology that helps communities around the world become more resilient to wildfire. Learn more at www.pano.ai http://www.pano.ai.

THE ROLE

We are looking for a detail-oriented and process-driven Accounts Payable Specialist to own and optimize our end-to-end AP function. This role is responsible for the accurate and timely coding and processing of bank, Zip (Procure to Pay), and Ramp transactions. The right person thrives in a startup environment and is eager to build the systems, controls, and processes that keep our AP operations running at scale.

What you’ll do

- Own the full-cycle coding and reconciliation of bank transactions, ensuring accurate GL coding and timely month-end close support

- Manage and maintain Zip transaction workflows — including PO matching, approval routing, and vendor invoice processing

- Oversee Ramp transaction review, coding accuracy, and policy compliance across employee spend

- Oversee AP inbox on a daily basis and ensure all inquiries have been addressed and any AP issues are timely resolved

- Own the month-end AP accrual process, including preparing accrual entries, ensuring completeness of liabilities, and partnering with cross functional teams to support an accurate and timely close

- Serve as the internal subject matter expert for Zip and Ramp, managing system configurations, workflows, and integrations

- Identify and implement process improvements that reduce manual effort, improve coding accuracy, and shorten close cycles

- Maintain AP process documentation, SOPs, and training materials

- Support internal and external audits by providing documentation and responding to AP-related inquiries

- Ensure vendor records, W-9s, and 1099 reporting are maintained in compliance with regulatory requirements

What you’ll bring

- 6+ years of accounts payable experience, with at least 1–2 years in a lead or manager capacity

- Experience working in an early-stage or high-growth company

- Hands-on experience with Zip (or similar Procure to Pay platforms) and Ramp (or similar corporate card/expense platforms)

- Strong understanding of GL coding, chart of accounts, and accrual-based accounting

- Proven ability to identify process gaps and drive improvements to completion

- High attention to detail with a controls-first mindset

- Experience with NetSuite, Sage Intacct or QuickBooks

- Experie

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