Access Operations Specialist- Operations

About this role

We are recruiting for a mission-driven Access Operations Specialist- Operations to join our team! We're with you for life’s journey. At Denver Health, purpose isn’t just something we believe in—it’s something we live every day, for life’s journey.

Our Values Respect | Belonging | Accountability | Transparency

Department Operations Management

Job Summary

Supports the operations of the Access Management Team. Supports patient access by optimizing scheduling templates within Epic Cadence. Responsible for the design, monitoring and maintenance of Epic-based scheduling templates. Partners with access team, Epic Cadence team, operational leaders and end users to implement changes. Monitors trends to improve patient access. Incorporates access-related principles, policies and standards into template design, build and maintenance. Monitors schedule change requests and works with providers, clinic managers, supervisors, and schedulers to identify opportunities for improving scheduling processes and template utilization. Develops and modifies scheduling templates to optimize provider time in clinic and assists in enhancing patient access, provider scheduling rates, and provider productivity.

Essential Functions : • Access Operations and Template Management • Maintain and update scheduling templates, including routine and complex scheduling needs (i.e., multiple providers, resources, modalities, and/or multiple appointments scheduled across multiple departments simultaneously) • Incorporate organizational goals and access standards into provider templates • Build templates for new providers using established standards • Maintain version control, documentation, and compliance standards for all template builds, scheduling standards, and approved changes • Work with the access operations analyst to ensure the effective maintenance of scheduling tools • Serve as a liaison to ambulatory departments, acting as the primary point of coordination for providers as it relates to Epic utilization and resource design and deployment • Monitor clinic schedules and work closely with access staff to ensure accurate and efficient use of provider time • Work with the Access Management Team, Appointment Center, and service line administrators to identify, review, and make recommendations regarding scheduling template enhancements • Troubleshoot and resolve template-related issues in coordination with IT, the Appointment Center, and clinic operations • Respond quickly to urgent template adjustments and troubleshoot issues; escalate cross-application concerns as needed • Collaborate with access operations analyst to translate recommendations into system changes • Test and validate scheduling templates to ensure integrity, usability, and compliance with organizational standards, policies, and procedures (60%)

• Data, Analytics and Reporting • Pull and analyze Epic reports to identify patient access trends and analyze template performance (e.g., utilization, fill rates, supply-demand balance) • Use reporting tools to develop recommendations to improve access based on data insights • Monitor metrics to identify inefficiencies, gaps, and opportunities for improvement in scheduling templates • Monitor resource and provider templates and recommend opportunities for improvement (20%)

• Training0 • Supports training and support to end users on template functionality and workflows • Supports training for implementation of changes to templates and patient access processes (20%)

Education : • High School Diploma or GED Required

Work Experience : • 1-3 years 1 years of experience using Epic EHR system Required

• 1-3 years 1 years of Epic scheduling template build and maintenance experience Required

• 1-3 years 1 years of healthcare operations support Required

Licenses :

Knowledge, Skills and Abilities : • Ability to adapt in an evolving technical environment; identifies and validates the appropriate solution to meet various needs. • Demonstrated fluency in scheduling template build, maintenance and troubleshooting. • Demonstrated understanding of Epic EHR technologies and workflows (e.g., Cadence, Referrals, MyChart) • Understands the Epic system capabilities, and limitations in supporting various workflow and process requirements of the enterprise. • Demonstrates strong ability to identify, analyze, and solve problems. • Ability to interpret, adapt, and apply guidelines and procedures. • Exceptional organizational skills with an ability to handle multiple efforts of varying priority. • Ability to act as a resource to staff for operational and administrative questions • Proficient in Microsoft office suite

Shift

Work Type Regular Salary $67,000.00 - $100,500.00 / yr

Benefits

At Denver Health, we take care of the people who take care of our community. Our benefits are built to support your life, your family, and your future — with generous paid time off, fully paid parental leave, exceptional retirement contributions, comprehensive health coverage, and nationally recognized well-being programs. We invest in your growth through tuition assistance, career advancement pathways, and professional development — while also offering meaningful financial advantages through loan forgiveness eligibility and employer contributions. When you join Denver Health, you’re joining a mission-driven organization that invests in you.

Here is a small list of our benefit programs: • Paid time off starting at 28 days per year, inclusive of vacation, personal/sick, and 7 Holidays • 100% paid parental leave up to 6 weeks • Immediate eligibility for retirement plans with employer contribution up to 9.5% • Generous medical, dental, vision plans in addition to employer paid disability and life insurance. • Comprehensive well-being programs including on-site employee fitness center located on Denver Health main campus and nationally recognized RESTORE Center • Free RTD EcoPass (public transportation) • C

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