Academic Program Coordinator

About this role

Job Posting Title: Academic Program Coordinator ---- Hiring Department: Department of Psychiatry ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Aug 24, 2026 ---- Position Duration: Expected to Continue Until Aug 31, 2027 ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes Dell Medical School is seeking an Academic Program Coordinator.

This position has an end date of 08/31/27, renewable based upon availability of funding, work performance, and progress toward goals.

Purpose The Academic Program Coordinator is responsible for overseeing and managing educational programs within the healthcare system. This role involves developing program curricula, coordinating with faculty and medical students, and ensuring the program meets educational goals and standards. The coordinator ensures compliance with educational standards and regulations, manages budgets, and organizes educational events.

Responsibilities Program Development and Implementation • Develops and implements academic program plans, curricula, and schedules. • Coordinates with faculty to align program objectives with educational goals. • Contribute to continuous quality improvement initiatives that enhance the educational experience and prepare students for residency training.

Medical Student Support and Guidance • Provides academic  administrative support to medical students, fostering their professional growth and development into compassionate, competent physicians. • Monitors medical student progress and addresses any concerns or problems.

  Administrative Coordination • Manages program budgets and resources effectively. • Prepares reports on program activities, progress, and status. • Maintains program records and documentation.

Physician Collaboration • Coordinates with faculty physicians to ensure smooth program delivery. • Liaises with psychiatry residents, psychiatry fellows, and faculty physicians for didactics and evaluations.

  Event Planning and Management • Plans and organizes educational events, workshops, and seminars. • Coordinates logistics for program-related events. • Communicates regularly with medical students, faculty, and administrators.

Other duties as identified by department

MARGINAL OR PERIODIC FUNCTIONS: • Participates in strategic planning and program evaluation. • Manages special projects as assigned. • Provides backup support for other administrative roles as needed. • Adheres to internal controls and reporting structure. • Performs related duties as required. 

KNOWLEDGE/SKILLS/ABILITIES • Skilled in developing detailed plans and organizing resources effectively. • Skilled in building and maintaining positive relationships with medical students, faculty, and staff. • Providing medical student support, collaborating with faculty, resolving conflicts. • Skilled in conveying information clearly and effectively in both written and verbal forms. • Preparing reports, conducting workshops, communicating program updates. • Skilled in identifying issues and developing effective solutions. • Addressing medical student concerns, improving program processes, managing budget constraints. • Maintaining program records, preparing detailed reports, monitoring compliance.

MINIMUM QUALIFICATIONS: Requires a Bachelor's Degree in Education, Business Administration, or a related field. Minimum of 3 years of relevant experience in an educational or administrative setting.

Relevant education and experience may be substituted as appropriate.   PREFERRED QUALIFICATIONS: Bilingual in Spanish

LICENSES, REGISTRATIONS OR CERTIFICATIONS REQUIRED: • none

Salary Range $51,174+ depending on qualifications

WORKING ENVIRONMENT/EQUIPMENT • Standard office equipment • Repetitive use of a keyboard

Required Materials • Resume/CV • 3 work references with their contact information; at least one reference should be from a supervisor • Letter of interest

Important   for applicants who are NOT current university employees or contingent workers:  You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:  As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for

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